Hinchingbrooke Health Care NHS Trust - Procurement Portal - home pageProcurement Portal

Hinchingbrooke Health Care NHS Trust - Procurement Portal


Buyer Profile

Return to Buyer Profile

< Previous Notices 

GB-Huntingdon: Access control system.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Hinchingbrooke Healt Care NHS Trust
Hinchingbrooke Hospital, Hinchingbrooke Park, Huntingdon, PE29 6NT, United Kingdom
Tel. 44 (0)1480 418788, Fax. 01480 418778, Email: jan.thistleton@hinchingbrooke.nhs.uk, URL: www.hinchingbrooke.nhs.uk
Attn: Jan Thistleton

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of contracting authority and main activity or activities:
Ministry or any other national or federal authority, including their regional or local sub-divisions
Health

The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Access Control System
II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
Purchase

Region Codes: UKH - EAST OF ENGLAND
II.1.3)This notice involves: A public contract

II.1.5)Short description of the contract or purchase:
Access control system. Hinchingbrooke Health Care NHS Trust (HHCT) has a legacy access control system in operation as well as a standalone identity control system along with various standalone electronic locks. Both systems are antiquated and have reached a point whereby they are no longer deemed to be fit for purpose. HHCT is therefore seeking to award a contract for the installation of a single system covering access and identity control across the site. Provision of a maintenance service will be included.

II.1.6)Common Procurement Vocabulary:
42961100 - Access control system.


II.1.7)Contract Covered by the Government Procurement Agreement: No
II.1.8)Division into lots: Yes
If yes, tenders should be submitted for: One or more lots

II.1.9)Variants will be accepted: Yes

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
The existing systems cover 128 door readers, magnetic locks, Emergency Exit switches and video stations. Additionally there are a number of doors that have PIN controlled Cipher locks.

The specification divides the requirement into three lots

¿ Lot 1 being the base requirement
¿ Lots 2 & 3 being optional additions to lot 1. The Trust seeks to appoint one supplier to install and maintain which ever combination of lots is chosen. It is expected if HHCT opts for Lot 1 solely¿ The addition of Lots 2/3 could be included a t a later stage

The lots detailed below cover the access requirements across the site and are supported by appendices that detail the individual door requirement, existing equipment and location maps.

Lot 1
covers the core access control system and provides the necessary control to secure the hospital site. (Appendices 1,2 and 3)

Lot 2
covers additional access requirements for the IT department. (Appendices 4,5 and 6)

Lot 3
covers additional access requirements for the Facilities department. (Appendices 7, 8, 9 and 10)


The supplier will be required to;

¿ Install new access control points to the doors integrated in the Trust IT network as detailed in section 4.

¿ Link the system into the Trust¿s fire alarm system to ensure that doors release automatically in the event of a fire.

¿ Provide an appropriate annual maintenance contract including Emergency 24-hour callouts with engineer attending site within 2 hours from call.

¿ Deliver an IT solution that enables full remote control from the administrator¿s desktop allowing each door to have its own access settings. (24 hour by 7 days)

¿ Log access usage to each door. Reports to be run by the administrator to identify an individual¿s door use, all users of a door / group of doors, date time parameters.

¿ Allow capacity for future expansion of the system with more doors and or users. Allow for potential expansion into other access control systems ie barrier car parking.


2. IDENTITY CONTROL

The database will be required to have the following minimum dataset;

Forename
Surname
Job title
Department
Car Park Scheme (whether it is daily/monthly or volunteer)
Car Registration One
Car Registration Two
Access Groups

The doors will need to be set up as either groups by location or the job role of the individual. The software must allow the Trust to create groups and move doors between them.

The identity badge needs to support various logo¿s and the Trust will need to be able to design and store multiple types of ID drawing information from the database fields. Currently we use 16 different styles of ID badge or parking card, training must be provided within the bid to enable the Trust to design new Logo¿s for badges etc so that we can amend/extend our range as necessary.

ID¿s will need to be produced on the basis of Name, Job Title & Department only. Long term car parking permits (ie staff/Volunteers) will need to be produced on the basis of Name, Job Title and Dual Car Registration. Daily parking permits will need to be produced in the same way as Long term parking permits

The Trust will require an initial supply of 2000 cards. Cost of replacement cards must be factored into tender.



3. IT

The trust will provide a CAT5e socket in the ceiling void (where void available otherwise surface mounted) above the door that will be connected to the Trust network. This will connect to a 10/100 mb/s network port, speed and duplex will be configured to auto detect (this can be fixed if the door controls require it). Connection and communications will be in BE (best effort) QOS queue. IPv4 addresses will be provided either via static DHCP (preferred) or static assignment. A separate VLAN will be provided. System must support IPv6.

On failure of the network infrastructure the door is to function in a standalone configuration, retaining access logs locally and send them back to the central server/controller when the network is reestablished. Buffer for logs in a standalone state should be sufficient for up to 4 days.

Software to be run from a server/appliance (windows 2008R2 or linux kernel 2.6.35.7 or later other supported OS¿s negotiable) with minimum of 5 user licenses for users to administer the system. Administrators must have individual usernames and passwords, passwords must conform and be enforceable to our minimum password policy (min 8 char, with ¾ upper, lower, numerical and special). Passwords must not be transmitted or stored in plain text and must be encrypted. Administration of the system must be via an encrypted method, all encryption should conform to NHS CfH guidelines which are available on request (as a guide AES 256 fips is an acceptable standard DES is not).


The supplier will provide administrator hardware to take employee photos and produce printed identity/access cards.

Given the nature of the existing system it is unlikely that any data will be transferred. During the initial setup of the system the supplier must support a bulk upload of data into the system.




4. IMPLEMENTATION DETAILS

Installation of the new system must replace the legacy system as a priority. During the installation both systems must run in parallel to ensure access control is maintained at all times.

Further to the provision of the IT data socket the Trust will also provide a power socket in the ceiling void for the supplier to connect to. Each door must be capable of running during mains failure for a minimum of 4hrs.
all doors should be compatible for installation and use within a healthcare environment and conform with all relevant HTM/HBN's and industry standards The system must be compatible with and link to the Trusts fire alarm system in such a way that doors release automatically if the alarm is activated.



II.2.2)Options: No
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 60 (from the award of the contract)

Information About Lots

Lot No: 1
Title: Core Access Control System
1)Short Description:
Lot 1
covers the core access control system and provides the necessary control to secure the hospital site. (Appendices 1,2 and 3)


2)Common Procurement Vocabulary:
42961100 - Access control system.


3)Quantity Or Scope:
Lot 1
covers the core access control system and provides the necessary control to secure the hospital site. (Appendices 1,2 and 3)


4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract

Duration in months: 60

Lot No: 2
Title: Access Control System - Lot 2
1)Short Description:
Lot 2
covers additional access requirements for the IT department. (Appendices 4,5 and 6)


2)Common Procurement Vocabulary:
42961100 - Access control system.


4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract

Duration in months: 60

Lot No: 3
Title: Security Access Sytem - Lot 3
1)Short Description:
Lot 3
covers additional access requirements for the Facilities department. (Appendices 7, 8, 9 and 10)


2)Common Procurement Vocabulary:
42961100 - Access control system.


4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract

Duration in months: 60

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:
Not Provided

III.1.3)Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:
Not Provided

III.1.4)Other particular conditions to which the performance of the contract is subject: No
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.


III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;

III.2.4)Reserved contracts: No

Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Accelerated Restricted
Justification for the choice of accelerated procedure: Antiquated system is failing presenting a health and safety risk to staff, patients and visitors
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Not Provided

IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)An electronic auction will be used: Not Provided
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: HINCON/JT/00030
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Date: 25/03/2011 Time-limit for receipt of requests for documents or for accessing documents: 12:00
Payable documents: No

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 28/03/2011
Time: 12:00
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:
English



Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: No
VI.2)Contract related to a project and/or programme financed by Community Funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO-2011311-PRO-2233350 TKR-2011311-PRO-2233349

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Chief Executive
Hinchingbrooke Health Care NHS Trust, Hinchingbrooke Hospital, Hinchingbrooke Park, Huntingdon, PE29 6NT, United Kingdom
Tel. +44 1480418753, Email: gerry.mcsorley@hinchingbrooke.nhs.uk, URL: www.hinchingbrooke.nhs.uk

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 11/03/2011

ANNEX A


< Previous Notices 

Return to Buyer Profile