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UK-Huntingdon: Miscellaneous food products.

Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Hinchingbrooke Health Care Trust
Hinchingbrooke Park, Huntingdon, PE29 6NT, United Kingdom
Tel. +44 1480847567, Email: louisebillingham@nhs.net
Attn: Louise Billingham
Electronic Access URL: http://www.hinchingbrooke.nhs.uk/
Electronic Submission URL: https://www.delta-esourcing.com/respond/84ANGBDW36

Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above

I.2)Type of the contracting authority:
Body governed by public law

I.3) Main activity:
Health

I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: The Supply of Catering Items including; Food, Beverages and Catering Consumables to Hinchingbrooke Health Care Trust
II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
Purchase

Region Codes: UKH12 - Cambridgeshire CC
II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement

II.1.4)Information on framework agreement:
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement:
Duration in year(s): 3
Estimated total value of purchases for the entire duration of the framework agreement:

Estimated value excluding VAT: 3,100,000
Currency: GBP

II.1.5)Short description of the contract or purchase:
Miscellaneous food products. Bakery products. Dairy products. Assorted dairy products. Vegetables, fruits and nuts. Fruit vegetables. Fish. Miscellaneous food products and dried goods. Food mixes. Processed food products. Deep-frozen products. Canned or tinned fish and other prepared or preserved fish. Prepared breakfast cereals. Prepared pasta and couscous. Prepared pasta. Vinegar; sauces; mixed condiments; mustard flour and meal; prepared mustard. Canned tuna. Canned tomatoes. Canned vegetables. Canned peas. Eggs. Non-alcoholic beverages. Fruit juices. The requirement is for one or more providers to be appointed to supply the Trust with its food beverage and catering consumables requirements. The agreement will be for 3 years with the option to extend the contract for 2 x one year periods, at the discretion of the Trust. The Requirement is broken into Lots. Deliveries may be required on a daily basis.
The successful Applicant (s) will also be required to provide monthly management information, which will be analysed by the Trust and the successful Applicant(s) and products may be removed or added based on usage.
The successful Applicant(s) will also be required to meet agreed service levels.
The successful Applicant(s) will be audited for compliance to agreed specifications.
Please note the values indicated above are indicative only and the Trust does not guarantee any minimum spend with successful Applicants.
The Trust restaurant is responsible for providing approximately 250 patients with meals three times a day. The restaurant also has a retail facility and meals are sold to staff and visitors. It is the ethos of the restaurant to provide high quality, nutritious meals, and to meet the Government Buying Standards relating to food, therefore successful Applicants will be required to support and assist the Trust to meet these standards if successful.
For further details see http://sd.defra.gov.uk/advice/public/buying/products/food/guidance/
The restaurant has recently been awarded a Bronze Soil Association award, and successful applicants will be required to support and assist the Trust in order to retain this accreditation, and where relevant demonstrate compliance with Soil Association Standards.
Any award made under this procurement, shall not be exclusive.
The Trust¿s award criteria will be based on Most Economically Advantageous Tender, and reserve the right to make no award, or split the award on a Lot by Lot basis.
The Trust may wish to visit successful Applicants premises as part of the tender evaluation.

II.1.6)Common Procurement Vocabulary:
15800000 - Miscellaneous food products.

15612500 - Bakery products.

15500000 - Dairy products.

15550000 - Assorted dairy products.

03220000 - Vegetables, fruits and nuts.

03221200 - Fruit vegetables.

03311000 - Fish.

15890000 - Miscellaneous food products and dried goods.

15893100 - Food mixes.

15894000 - Processed food products.

15896000 - Deep-frozen products.

15240000 - Canned or tinned fish and other prepared or preserved fish.

15613310 - Prepared breakfast cereals.

15851200 - Prepared pasta and couscous.

15851210 - Prepared pasta.

15871000 - Vinegar; sauces; mixed condiments; mustard flour and meal; prepared mustard.

15241400 - Canned tuna.

15331423 - Canned tomatoes.

15331460 - Canned vegetables.

15331462 - Canned peas.

03142500 - Eggs.

15980000 - Non-alcoholic beverages.

15321000 - Fruit juices.


II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): No
II.1.8)Lots:
This contract is divided into lots: Yes
If yes, tenders should be submitted for: One or more lots

II.1.9)Information about variants:
Variants will be accepted: No

II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Lot 1 Bakery Products, Lot 2 Dairy Products, Lot 3 Fruit and Vegetables, Lot 4 Meat and Meat Products, Lot 5 Fresh Fish, Lot 6 Ambient, Lot 6 Frozen Goods, Lot 8 Catering Supplies (crockery cutlery etc.), Lot 9 Beverages, Lot 10 Eggs.
Suppliers may apply for any combination of Lots

II.2.2)Options: No
II.2.3)Information about renewals:
This contract is subject to renewal: Yes

Number of possible renewals: 2

If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
Duration in months: 12

II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 36 (from the award of the contract)

Information About Lots

Lot No: 1
Title: Bakery Products

1)Short Description:
Provision of Bakery Products, including but not limited to:
Bread, Bread Rolls, Cakes, Sweets and Savory Pastries

2)Common Procurement Vocabulary:
15612500 - Bakery products.

3)Quantity Or Scope:
Approximately £38,000 per annum.
If known, estimated cost of works excluding VAT: 190,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 2
Title: Dairy Products

1)Short Description:
The supply of dairy products, including but not limited to;
Milk, Cream, Yogurts, Cheese, Butter, Spreads

2)Common Procurement Vocabulary:
15500000 - Dairy products.
15550000 - Assorted dairy products.

3)Quantity Or Scope:
Approximately £48,000 per annum
If known, estimated cost of works excluding VAT: 240,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 3
Title: Fruit and Vegetables

1)Short Description:
Supply of fresh fruit and vegetables, including but not limited to; Fruit, Vegetables, Salad, Herbs, Prepared Fruit, Prepared Vegetables, Potatoes

2)Common Procurement Vocabulary:
03220000 - Vegetables, fruits and nuts.
03221200 - Fruit vegetables.

3)Quantity Or Scope:
Approximately £110,000 per annum.
If known, estimated cost of works excluding VAT: 550,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 4
Title: Meat and Meat Products

1)Short Description:
The supply of fresh Meat and Meat Products, including but not limited to; Beef, Pork, Chicken, Lamb and related products, Sausages, Bacon, Cold Meats

2)Common Procurement Vocabulary:
15110000 - Meat.
15119000 - Various meats.
15130000 - Meat products.

3)Quantity Or Scope:
Approximately £70,000 per annum.
If known, estimated cost of works excluding VAT: 350,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 5
Title: Fresh Fish

1)Short Description:
The supply of Fresh Fish and/or Seafood

2)Common Procurement Vocabulary:
03311000 - Fish.
03312200 - Shellfish.
15200000 - Prepared and preserved fish.
15211100 - Fresh fish fillets.
15253000 - Shellfish products.

3)Quantity Or Scope:
Approximately £12,000 per annum. Fish and Seafood products included on the Marine Stewardship Council 'fish to eat' list.
If known, estimated cost of works excluding VAT: 60,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 6
Title: Ambient

1)Short Description:
The supply of ambient food products, including but not limited to; Dry goods, canned food, general provisions, some frozen items, tea bags and coffee granuals, grocery items not covered in other Lots.

2)Common Procurement Vocabulary:
15800000 - Miscellaneous food products.
15890000 - Miscellaneous food products and dried goods.
15893100 - Food mixes.
15894000 - Processed food products.
15240000 - Canned or tinned fish and other prepared or preserved fish.
15331460 - Canned vegetables.
15860000 - Coffee, tea and related products.
15612000 - Cereal or vegetable flour and related products.
15612130 - Plain flour.
15612150 - Pastry flour.
15612190 - Self-raising flour.
15612210 - Corn flour.
15613310 - Prepared breakfast cereals.

3)Quantity Or Scope:
This Lots is approximately £220,000 per annum, and covers general provisions and groceries, known as ambient products. It may also include some frozen, dried, canned goods, herbs, spices, mixes Generally non fresh items.
If known, estimated cost of works excluding VAT: 1,100,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 7
Title: Frozen Goods

1)Short Description:
Supply of Frozen Goods, including but not limited to; Frozen sweet and savoury products.

2)Common Procurement Vocabulary:
15896000 - Deep-frozen products.

3)Quantity Or Scope:
Approximately £12,000 per annum
If known, estimated cost of works excluding VAT: 60,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 8
Title: Disposable and Non Disposable Catering Supplies

1)Short Description:
Supply of Catering supplies, including but not limited to; Disposable and Non Disposable crockery, cutlery, napkins, other catering equipment as may be required from time to time

2)Common Procurement Vocabulary:
39221110 - Crockery.
39222110 - Disposable cutlery and plates.
39240000 - Cutlery.
39222000 - Catering supplies.
39222100 - Disposable catering supplies.
39310000 - Catering equipment.
39311000 - Light catering equipment.

3)Quantity Or Scope:
Approximately £12,000 per annum.
If known, estimated cost of works excluding VAT: 60,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 9
Title: Beverages - Soft Drinks

1)Short Description:
The supply of beverages, including but not limited to; Fruit Juice, canned and bottled drinks, bottled water, squash

2)Common Procurement Vocabulary:
15980000 - Non-alcoholic beverages.
15321000 - Fruit juices.
15982100 - Fruit squashes.

3)Quantity Or Scope:
Approximately £70,000 per annum.
If known, estimated cost of works excluding VAT: 350,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Lot No: 10
Title: Eggs

1)Short Description:
The supply of Eggs

2)Common Procurement Vocabulary:
03142500 - Eggs.

3)Quantity Or Scope:
Approximately £13,000 per annum. The Trust preference is free range, however non free range eggs will be considered.
If known, estimated cost of works excluding VAT: 650,000
Currency: GBP

4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided


5)Additional Information About Lots: Not Provided

Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Potential Applicants may be required to provide financial and/or performance bonds.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions:Yes
If Yes, description of particular conditions:
NHS Standard Terms and Conditions
https://www.gov.uk/government/publications/nhs-standard-terms-and-conditions-of-contract-for-the-purchase-of-goods-and-supply-of-services
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Ad detailed in PQQ.
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:

Information and formalities necessary for evaluating if requirements are met:
As detailed in PQQ.

III.2.3)Technical capacity
Technical capacity - means of proof required

Information and formalities necessary for evaluating if requirements are met:
As detailed in the PQQ.
Minimum Level(s) of standards possibly required:
As detailed in the PQQ.
III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 5
Objective Criteria for choosing the limited number of candidates:
Maximun 5 Applicants per lot to ensure competition.
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction:
An electronic auction will be used: No

IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: HINCON/LB/00252
IV.3.2)Previous publication(s) concerning the same contract: No

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

Date: 29/08/2013
Time-limit for receipt of requests for documents or for accessing documents: 12:00
Payable documents: No

IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 30/08/2013
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English



Section VI: Complementary Information

VI.1)This Is A Recurrent Procurement: No
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=68862458
GO-2013729-PRO-4992773 TKR-2013729-PRO-4992772

VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided

VI.4.2)Lodging of appeals: Not Provided

VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided

VI.5) Date Of Dispatch Of This Notice: 29/07/2013

ANNEX A


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